Tuesday, June 28, 2022

How To Increase Your Productivity? (Realm of Checklist)

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Do you pre-define your tasks for the day? If not, then do you get haunted by thinking about where exactly you are heading in Life? Do you get insecure by thinking about what you are doing with your life? Does the future that you imagined yourself in seems impossible for you sometimes? Do you mess up important stuff in your Life? If the answer is ‘YES’ to any one of the question then the solution is “Make your Checklists”.

Let me elaborate for you!
When World Health Organization reached Atul Gawande, a Harvard Surgeon, for a project to reduce deaths in surgery. Then, Atul and his team studied some high-risk industries like Sky-scrapper construction and the Aviation Industry. Soon they discovered that these industries have Technology, Training and one other most important thing called ‘Checklists’.
Subsequently, Atul and his team with the help of some surgeons systematized and standardized the surgery process. That is, They created a ‘Checklist’ for the surgery. This Checklist was then implemented in 8 hospitals around the world. After the hospitals adopted it, the complication rate fell by 35% and the death rate fell by 47%. 
That is the power of Checklist!

How ‘Checklist’ can help me on daily basis?
Any complex or even a simple situation that occurs repeatedly in our life and ‘messing up with it can cause us a lot’ will need a checklist. For example: I have a checklist to look into before I leave the house, it goes something like
Keys carried: Check
ATM Card in wallet: Check
Mobile: Check
ID: Check
Earphones: Check
All windows closed: Check
All Doors closed: Check
Gas stove off: Check

Trust me, however stupid and regular I may sound here. I feel like a pilot ready to take off. But the best part is forgetting my keys has less than 1% chance here and advantages you can only imagine. This checklist can be used for anything that you repeatedly do in your daily life and tend to forget/miss out. For example: I have a Checklist for all the daily tasks that I need to complete, I have a checklist for packing a bag, I have a checklist for learning a new concept, I have a checklist for writing these blogs too, I have a checklist for pretty much everything. 

Preparing a checklist may sound simple and ‘not worth it’, but it makes a hell lot of changes in your work. Of course, You don’t want to screw up bigger plans of yours for some small things than you forgot. With fast forward moving life and so many challenges waiting for us, there need to be systems/standardization which we put into our tasks just to make our life simple and make sure everything is going right. These ‘Checklists’ become the manual of ‘How we do things?’ and Making sure that we don’t leave anything important and screw up in the long run.

One more example of a Film-maker Matt D’Avella. Matt had been working for 10 years into filming. But sometimes he would overexpose the video, sometimes he would forget charge his equipment which made the filming process hectic for him. Until, Matt came up with the theory of checklists from Atul Gawande’s book ‘The Checklist Manifesto’. Now he has a checklist a day before to charge and check the equipments, a checklist on the day of shoot for the right exposure and brightness, a checklist for shooting and editing and the list goes on.

So, according to our drill:
‘What do we know?’: We know that human is a flawed decision maker and he has an unreliable memory. We, as humans, can’t afford making small mistakes or forget small things if we want to be benefited in long run.
‘What can we do?’: We can make ‘Checklists’, which is easy to make and easy to follow.
Note: For preparing the best checklist
for yourself, you need to follow some rules:
1) Have a pause point. This is the point where you have check availability of all the options.
2) Make it quick. This is because you’ll get bored of it, if it consumes a lot of your time.
3) Supply existing knowledge. It should serve your existing knowledge.
4) Test and update. It is very important to implement it and see whether it’s working for you. Thus, update it if necessary.

‘What have we learnt?’: We have learnt about the magic of ‘Checklists’. We have also learnt that checklist can simplify our complex work, checklist can actually standardize our work routine. Hence making us more responsible and ensuring high-quality work from us.
This is my second part on journaling. Along with writing your gratitude context like I mentioned in my blog before, ‘Checklist’ surely deserves a place in your journal where you track your deeds ‘EVERYDAY’. I suggest making a checklist of your important tasks that need to be completed during the day. Make this ‘To-do list’ cum ‘Checklist’ just after you write your ‘gratitude text’.
That’s it for today. We’ll meet next Monday with the last segment on journaling. Until then, Do share the blog and let me know whether you like it or not.

Fetch more on: https://allaboutwhytoorganize.blogspot.com/2020/04/plan-organize-recreate-all-about-why-to.html

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